Camp Management

VOLU Workcamps programs 2020.

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Please download VOLU 2020 project detail information her.

Some Hints Worth Knowing When Managing A Workcamp

Before a workcamp starts, officers at the National Secretariat make sure that a proper survey has been conducted and all the necessary arrangements are in order. These include, but are not limited to the following:

Ideal Number of Campers or Volunteers

For  each  workcamp,  there  should  be  a  maximum of  25  volunteers  depending on  the  localsituation.

Daily Routine or Time Table

This is the spirit of the workcamp. The National Secretariat may provide some guidelines but thecamp  leader  in  consultation  with  the  volunteers  and  the  community  may  make  necessaryadjustments to suit the situation or location of the workcamp. It may include time for going tobed, waking up, meal times, entertainment, work, etc. 

Components of a Workcamp

a. The Camp Leader:

  • S/he is not the boss, but responsible for the day-to-day administration of the camp.
  • S/he reports at the campsite or to the local community at least three (3) days before the arrival of the volunteers.
  • S/he introduces himself/herself and the project to the authorities: i.e. the chief, assembleman, chairman, village or town development committee, opinion leaders, police, medicalofficer and development representatives.
  • S/he makes all the necessary arrangements for food, accommodation, water, fuel, publicplaces of convenience, etc.

b. The Volunteers:

They are  the  bridge  between the  workcamp and the  community  to  promote  true  friendship,togetherness, unity, peace and understanding by working and living together.

c. The Local Community:

They are the direct beneficiaries who host the volunteers to achieve the above mentioned goals.

Arrival of Volunteers

  • The camp leader should check from the camp file whether all incoming volunteers haveregistered for the workcamp they are attending.
  • Rooms or  cubicles  are  allocated  to  campers.  In  the  case  of  experimental  living,  the volunteers are assigned to respective hosting families.
  • The  camp  leader  welcomes  volunteers  and  makes  announcements  about  the  type  ofproject, time table, meals, bathrooms, places of convenience, kitchen, etc.
  • “Camp names” may be given to volunteers who do not have their own personal nicknames.
  •  Visits may be made to selected personalities in the community and the project site.
  •  Tools and materials are assembled.

Formation of Committees

This can be done by the end of the third day when many of the campers might have arrived.

  • Home Secretary: This is appointed by the camp leader to assist him/her.
  • Food: This is headed by the matron, who draws up a menu based on the type of foods available.
  •  Work: This is headed by the work leader, who makes arrangements about the work to be done.
  • Entertainment: This is headed by a chairman to be elected or appointed.  The leaders of the above committees constitute the welfare or steering committee. Opening Ceremony, This can be done during the first three days of opening the workcamp depending on the peculiar circumstances. It  is a very important occasion to introduce volunteers to the community and vice-versa and also an opportunity to explain cultures. Government officials, the press, radio, and TV may be invited to publicize the workcamp.

Orderlies and Log Writers

A daily roster is prepared to engage every volunteer on the workcamp.

  • One volunteer is chosen each day as an orderly who does not go to the work site. She/he helps in the kitchen and keeps the environment clean.
  • One volunteer writes the log each day. This is a record of the events on that day.


This takes place every weekend to discuss:

  •  Relationships between volunteers and volunteers; volunteers and the community.
  •  Work, leadership, food, entertainment, etc.


These include:

  • The final report by the camp leader.
  •  Confidential reports about each volunteer by the camp leader.
  • Confidential  reports  about  the  camp  leader  by  volunteers  to  be  sent  to  the  General Secretary.
  • Report by every foreign volunteer about the workcamp to the General Secretary.

Closing Ceremony

This  is  an  event  organized  to  bid  good-bye  to  the  community.  It  is  arranged  between  theworkcamp and the community.


There is the need to clean the environment before departure. The camp leader should be the lastperson to leave the camp site.

Benefits of Attending Workcamps

  •  Prospects of adventure.
  •  International contacts.
  • Learning and growing together (socialization).
  • Study  activities  aimed  at  deepening  volunteers’ knowledge  of  project  location  andbroadening their general understanding.
  • Encouragement  to  develop  a  greater  awareness  for  the  numerous  social  problemsaffecting the socially underprivileged (the rural folks).
  •  Volunteers play a major role in alleviating social problems.
  • Deepening of socio- economic backgrounds through social interaction and increasing ofone’s  awareness  of  other  lifestyles  and  gaining  a  great  understanding  of  differencesbetween various groups of people.
  •  Team spirit of responsibility (voluntarism) is fostered.
  •  Interracial and inter cultural marriages are made possible.
  •  The happiness of helping someone.
  •  The deepening of unity and patriotism.